Dynasty Personal Home Care
1047 Home Health & More
Dynasty Personal Home Care · 1047 Home Health

Finance & Accounting Operating Structure

Executive oversight, accountability, and a 90-day path to clean books, clear KPIs, and strategic tax planning — led by Jasmine Reeds, CPA.

Executive DashboardHealthcare FinanceCPA / CFO Advisory
Organizational Structure

Who does what — and what they shouldn't

The Owner sets direction. The Director of Finance owns the financial operation. Specialists stay in their lane.

Owner / CEO
Danielle
Primary Responsibilities
  • Strategic vision & business growth
  • Hiring / firing decisions
  • Major expenditures & financing
  • Banking relationships
  • Medicaid / Managed Care oversight
CFO Decisions
  • Final approval on all financial decisions
  • Capital allocation & investment choices
  • Pricing, margin & profitability targets
  • Debt, financing & growth capital decisions
  • Annual budget approval & major capex sign-off
Not Responsible For
  • — Daily bookkeeping
  • — Bank reconciliations
  • — Payroll processing
  • — Tax calculations & cleanup
  • — IRS hold times
  • — Financial report preparation
CPA Oversight
Jasmine Reeds, CPA
Reports directly to Owner
Financial Oversight
  • Oversight of accounting, payroll, and tax
  • Process improvement & internal controls
  • Accuracy & integrity of financials across both companies
Analytics & Advisory
  • Monthly review, trends, profitability, cash flow
  • Budgeting & forecasting support
  • Tax reduction & cost segregation
  • Advisory on debt, growth, and capex (decisions made by Owner/CFO)
Execution
  • Close books & reconciliations
  • Review payroll, financials & tax info before submission
  • Personal returns & extensions
Not Responsible For
  • — Final financial decisions (owned by Danielle as CFO)
Swim Lanes
Accounting
Sanda Lindsey — Bookkeeper
Reports to Jasmine
Weekly
  • Download & classify bank activity
  • Monitor QuickBooks feeds
  • Maintain chart of accounts
Monthly
  • Review uncategorized transactions
  • Deliver close package to Jasmine
Not Responsible For
  • — Tax strategy or returns
  • — Financial analysis & budgeting
  • — Payroll tax decisions
Payroll Specialist
Tiphanie
Reports to Jasmine
Processing
  • Employee & owner payroll
  • New hires, terminations, changes
Compliance
  • 941 / 940 review
  • State filings & tax deposits
  • W-2 preparation
Recurring
  • Monthly payroll & liability summary
  • Quarterly compliance verification
  • Annual W-2 & audit support
Tax — Compliance
Rod Humphrey — Tax Preparer
Reports to Owner · works with Jasmine
Compliance
  • Business & personal returns
  • Extensions & amendments
  • IRS correspondence
Deliverables
  • Dynasty & Owner returns
  • Estimated tax calculations
  • Tax projections & liability estimates
Tax — Strategy
Pauline — Tax Strategist
Reports to Owner · works with Jasmine
Planning
  • Tax savings strategies
  • Healthcare-specific guidance
  • Medicare / Medicaid reporting
Cadence
  • Quarterly strategy meetings
  • Entity structure reviews
  • Annual strategic recommendations
Operations / Billing
Director of Billing & Revenue
Feeds monthly revenue package to Finance
Weekly
  • Submit billing & track claims
  • Track collections & receivables
Monthly Revenue Package → Jasmine
  • Revenue by payer & by company
  • Outstanding claims & aging AR
  • Collection trends
Reporting Flow

From billing to business decisions

A single, accountable pipeline so nothing slips between departments.

  1. Step 1
    Billing Dept
  2. Step 2
    Revenue Reports
  3. Step 3
    Payroll Processing
  4. Step 4
    Bookkeeper
  5. Step 5
    Monthly Close
  6. Step 6
    Bank Recs
  7. Step 7
    Jasmine Review
  8. Step 8
    Financial Analysis
  9. Step 9
    Tax Team Review
  10. Step 10
    Owner Meeting
  11. Step 11
    Decisions
Cadence

Month-end close process

A predictable 30-day rhythm that ends in informed decisions, not surprises.

Day 1–5
Bookkeeper
  • Complete coding
  • Review uncategorized items
  • Finish reconciliations
Day 6–10
Jasmine
  • Review books
  • Review reconciliations
  • Trend & issue identification
Day 11–15
Finance Meeting
  • P&L · Balance Sheet · Cash
  • Payroll · Tax exposure
  • Open issues & actions
Day 16–20
Tax Planning
  • Projections
  • Estimated payments
  • Savings opportunities
Day 20–30
Management
  • Implement decisions
  • Follow-ups
  • Correct issues
KPI Dashboard

What we measure across both companies

Built once for Dynasty Personal Home Care and 1047 Home Health — comparable, repeatable, decision-ready.

Revenue
  • Monthly Revenue
  • YTD Revenue
  • Revenue Growth %
Cash
  • Cash Balance
  • Days Cash On Hand
Payroll
  • Payroll %
  • Payroll per Revenue $
Profitability
  • Net Income
  • EBITDA
  • Operating Margin
Taxes
  • Tax Reserve Balance
  • Estimated Tax Due
Collections
  • Accounts Receivable
  • Aging
  • Days Outstanding
Open Items

High-priority actions from recent meetings

  • 01
    Complete Transaction Classification
    Owner to return transaction coding spreadsheet to Sanda.
    Danielle → Sanda
    In Progress
  • 02
    Complete 2025 & 2026 Cleanup
    Waiting on transfer classifications and account explanations.
    Sanda / Jasmine
    In Progress
  • 03
    Resolve Huntington Bank Feed Issue
    Owner to contact Huntington Bank.
    Danielle
    Open
  • 04
    Establish Monthly Finance Meeting
    Owner, Jasmine, Sanda, Rod, Pauline.
    Jasmine
    Not Started
  • 05
    Gain Payroll System Access
    Paylocity, payroll filings, payroll tax history.
    Jasmine's team
    In Progress
  • 06
    Review Cost Segregation Opportunity
    Potential depreciation increase identified.
    Jasmine / Seg Tax
    In Progress
  • 07
    IRS Payment Plan Follow-Up
    Proposed $5,249/month over 72 months. Rod to contact IRS.
    Rod
    Open
  • 08
    Roosevelt 1099 Project
    Prepare 2024 & 2025 1099s; coordinate with attorney.
    Rod / Jasmine
    In Progress
90-Day Success Plan

From cleanup to CFO-level forecasting

Phase 1 · 0–30 Days
Accounting Stabilization
  • Complete cleanup
  • Complete classifications
  • Fix bank feeds
  • Obtain payroll access
  • Establish reporting cadence
Phase 2 · 30–60 Days
Financial Visibility
  • Monthly close process
  • KPI dashboard
  • Cash flow reporting
  • Tax reserve tracking
  • Revenue reporting package
Phase 3 · 60–90 Days
Strategic Management
  • Budget creation
  • Tax planning
  • Payroll optimization
  • Cost segregation evaluation
  • CFO-level forecasting

Suggestions, Updates & Notes

Share suggestions, updates, notes, or questions — sent directly to Jasmine.